The 5 Most Common Barriers to Switching to a New VMS

Why Switching to a New VMS is Easier Than You Think

For many healthcare organizations, the thought of switching to a new Vendor Management System (VMS) can be daunting. Concerns about cost, implementation timelines, staff training, and integration often deter decision-makers from making a move—even when their current system is failing them. But the reality is, sticking with an outdated, inefficient VMS costs you more in lost revenue, unfilled positions, and unchecked labor expenses.

At Ringo VMS, we break down the barriers to switching, making the transition seamless, scalable, and highly beneficial for your bottom line.

The 5 Most Common Barriers to Switching to a VMS and How Ringo Overcomes Them

One of the biggest misconceptions about moving to a new VMS is that it will be too expensive. However, not switching comes at an even greater cost.

• Ringo reduces contract labor costs by 15% through customized rate cards.
• Annual cost savings of up to 20% with financial transparency.
• Faster workforce deployment prevents an average of $3.8M in lost revenue from unfilled positions.
• 98% invoice accuracy ensures billing efficiency and financial control.

With vendor-neutral pricing and transparent financial models, Ringo helps you take control of labor costs while improving workforce efficiency.

2. Integration & Implementation: Is It Too Complicated?

Many organizations assume that implementing a new VMS will disrupt operations and require too many resources. Ringo eliminates this challenge with a streamlined, phased implementation process that minimizes disruption.

• Seamless integration with existing HR, finance, and scheduling systems.
• Configurable workflows designed to match your current processes.
• Dedicated implementation and customer success teams guiding every step.

Ringo ensures a smooth transition with minimal downtime, so you can keep operations running efficiently while optimizing your workforce strategy.

3. Usability: Will My Team Struggle to Learn a New Platform?

An overly complex system leads to user frustration and low adoption rates. That’s why Ringo is built for simplicity—combining powerful features with an intuitive, user-friendly interface.

• AI-powered features for automated scheduling, credentialing, onboarding, and billing.
• Real-time flex reporting for instant workforce insights.
• Easy-to-use dashboards that provide clear, actionable data.

With Ringo, your team gets up to speed quickly, increasing productivity and reducing administrative burden by 60%.

4. Scalability: Will it Grow with Us?

A VMS should support long-term growth—not hold you back. Ringo’s platform is designed to scale with your evolving needs.

• Configurable features that adapt to your specific workforce management requirements.
• Scalable workforce solutions that accommodate everything from small hospitals to large health systems.
• Flexible rate structures to match your financial strategy

At Ringo, we don’t just provide technology—we offer a true strategic partnership. Our team works alongside you to customize solutions, optimize workforce operations, and deliver measurable ROI.

5. The Fear of Change: What if it Doesn't Work Out?

The biggest risk is not switching but sticking with a reactive workforce management system that does not meet your needs.

• Lost revenue from unfilled positions.
• Unchecked labor expenses and rising contingent workforce costs.
• A lengthy, inefficient implementation process with no consultative support.
• Limited data insights and no transparency into spend.

At Ringo, we don’t just provide technology—we offer a true strategic partnership. Our team works alongside you to customize solutions, optimize workforce operations, and deliver measurable ROI.

Don't Let Barriers Hold You Back - Break Through with Ringo

If you’re still hesitant about switching to a new VMS, ask yourself:

• Are we losing revenue due to staffing inefficiencies?
• Are labor costs spiraling out of control?
• Are we stuck with a reactive system that lacks strategic support?
• Are we missing opportunities to improve efficiency and patient care?

The cost of inaction is too high. Ringo makes the switch simple, strategic, and cost-effective—so you can take control of your workforce.

Ready to break barriers and transform your workforce management? Contact us today to learn how Ringo VMS can deliver cost savings, efficiency, and scalability—without the hassle.