Streamlined Billing and Finance: From Weeks to Days
When it comes to managing billing and finance in healthcare, time is money—literally. At Ringo VMS, we know that inefficiencies in invoicing and auditing can lead to costly mistakes, wasted resources, and a significant strain on your administrative staff. That's why our platform takes billing and finance from a process that used to take weeks, to a streamlined operation that’s completed in days, driving both cost savings and process improvements.
Consolidated Billing Made Easy
One of the standout features of Ringo VMS is our ability to consolidate billing across multiple vendors. Rather than juggling separate invoices and payment processes for each staffing agency, our system brings everything into one place. This allows you to see a complete financial picture of your contingent labor spend—across locations, departments, and vendors—all in one consolidated view.
On average, we save our clients up to 13% per vendor simply by streamlining the weekly billing process and eliminating redundant steps.
Proactive Auditing: No More Spot Checks
We don’t just skim the surface when it comes to auditing invoices—we dive deep. Instead of relying on spot checks, we audit line by line, matching rates with locations and ensuring full compliance. This proactive approach minimizes the chance for errors, catching potential mistakes before they happen. By auditing thoroughly, we help our clients avoid costly discrepancies and compliance issues.
Cutting Invoice Processing Time by More than Half
With other Vendor Management Systems (VMS), the workflow steps often stop with a non-compliant biller and all agencies are impacted. The time it takes to go from vendor authorization to client submission can stretch into weeks, creating delays that impact everything from cash flow to workforce planning. Our platform engages the vendor agencies to authorize weekly billing submissions. With that, we’ve cut the processing time down to under 6 days.
According to Kelley Adinolfi, Ringo's Business Manager - Finance, she stated, "Our goal is simple: close the gap between timesheets and invoices, turning what used to be a lengthy waiting period into a streamlined process. From vendor authorization to client submission, we cut down the average invoice processing time to under 9 days. From the moment a timesheet is authorized, we can have it billed in less than 14 days."
Driving Process Improvement with Speed and Accuracy
By speeding up the billing and finance processes, we help you take control of your workforce spending. Ringo VMS allows you to drive process improvements by eliminating manual bottlenecks, reducing errors, and improving cash flow. The result? Less time spent on paperwork and more time focusing on strategic operations and patient care.
Our system enforces your organization’s billing policies and procedures, so you stay compliant and efficient. From the moment a vendor submits an invoice to the moment it’s paid, you’ll have real-time visibility into the process, making it easy to track, report, and make data-driven decisions.
The Bottom Line
Ringo VMS turns billing from a slow, error-prone process into an efficient, automated workflow. With our consolidated billing, proactive auditing, and fast invoice processing, we help healthcare organizations reduce costs, save time, and gain control over their finances.
Key Stats:
- Up to 13% savings per week per vendor
- Timesheet to billing in under 14 days
- Invoice processing time down to 9 days
- Vendor authorization to client submission in under 6 days
Stop letting inefficient billing practices drain your resources. With Ringo VMS, you can streamline your financial operations and focus on what truly matters—delivering top-tier patient care.
Ready to see how Ringo can improve your billing processes? Contact us today!